Local Lead Terms and Conditions

Participant Terms and Conditions

Please read, understand, and agree to the Participant Terms and Conditions, which are the terms that all NASA Space Apps Challenge participants are required to agree to in order to register for and participate in the NASA Space Apps Challenge. These Participant Terms and Conditions are separate from the Local Lead Terms and Conditions listed below. Please make sure that you understand what participants are agreeing to.

Please pay close attention to the following text from the Participant Terms and Conditions:

Space Apps 2025 is a virtual and in-person event. Meeting in person is at the participant’s own risk. Your local Space Apps event is solely responsible for compliance with any laws, rules, or regulations applicable to prizes or contests in its jurisdiction. NASA is not responsible for the conduct of any local Space Apps events or for any breach or violation of any agreement between you and any Space Apps Collaborator, Local Lead, or other Space Apps participant. You agree to release NASA from and hold NASA harmless against any and all claims against NASA resulting from any breach of any of the representations, warranties or obligations contained in these Participant Terms and Conditions, committed by you or by any other participant, including but not limited to claims related to the use of your Solution Materials.

You acknowledge that participation in NASA’s International Space Apps Challenge 2025 may bring some risk, and you do hereby assume responsibility for your own well-being. Accordingly, as a condition of your participation, you assume any and all risks to you associated with the submission of your Solution to Space Apps and your participation in the event. Therefore, you also waive and release any and all claims or causes of action against NASA, the U.S. Government, and its officers, employees, and agents for any and all injury and damage of any nature whatsoever (whether existing or thereafter arising, whether direct, indirect, or consequential, and whether foreseeable or not), arising from the submission of your Solution to the NASA International Space Apps Challenge and your participation in the event.

Local Lead Terms and Conditions

As a Local Lead, you must read and agree to the following terms and conditions to participate as a Local Lead in the NASA Space Apps Challenge:

The NASA Space Apps Challenge is Free: There is no cost to participate in the annual NASA International Space Apps Challenge. NASA Space Apps intends to provide a safe, productive, and professional environment for anyone with an interest in using NASA and partner space agency data and expertise to work on solutions to challenges on Earth and in space. Please be aware that the NASA Space Apps Challenge is completely free of charge for all participants. Local Leads may not charge participants to attend their NASA Space Apps Challenge Local Event under any circumstance. Merchandise sold at a cost is allowed at Local Events, as long as there is no profit made from the sales and the purchase of merchandise is not a requirement to participate in the Local Event.

Publicity: Your participation as a Local Lead constitutes your consent for NASA to use your name, email, city, and country information, photos from your Local Event and use of the likenesses therein, and/or information about your local event for informational purposes in connection with the NASA International Space Apps Challenge through any form of media, worldwide, without further permission, payment, or consideration. For any imagery provided by you to NASA for use by NASA, You shall provide to NASA a model release in form reasonably satisfactory to NASA which allows NASA to use such imagery as well as the likenesses of individuals featured in such imagery.

NASA Space Apps Challenge Branding and Logos: Local Events must abide by NASA Space Apps brand guidelines regarding logos, fonts, and colors, when communicating with other about the NASA International Space Apps Challenge in any form (i.e. social media, presentations, Local Event swag, printed materials, graphics, videos). As a Local Lead, if you wish to use the localized NASA Space Apps Challenge logo, you must only edit the text in the Local Event logo template to adapt the NASA Space Apps Challenge logo to your Local Event. Except for the foregoing, you shall not use “National Aeronautics and Space Administration” or “NASA” in a way that creates the impression that a product or service has the authorization, support, sponsorship, or endorsement of NASA. The NASA name and initials may be used by you in connection with the release of general information regarding your own participation in the NASA Space Apps Challenge, but not for any promotional or advertising purpose. Local Event social media are managed independently by each Local Lead and are not managed by NASA. NASA is not liable for any use or misuse of copyrighted images/video/music in media created by Local Leads, and Local Leads by agreeing to these Terms and Conditions agree to indemnify NASA for any claims or costs arising from any such use.

When reaching out to Local Collaborators for support for your Local Event, you may state that you are representing the NASA International Space Apps Challenge in your Local Event. You may say that the NASA Space Apps Challenge is funded by NASA's Earth Science Division, but you may not claim it is funding or sponsoring your Local Event.

NASA logo use: NASA has strict restrictions that everyone must follow regarding the use of their NASA Insignia (or “meatball” logo), NASA Logotype (or “worm” logo) and other NASA identifiers. Do not use the NASA Insignia or other NASA identifiers, or space agency partner logos, without express written permission. Local Leads are expected to use the NASA Space Apps Challenge branding, and not the NASA Insignia, NASA Logotype, or other NASA mission logos. Any use of NASA imagery must conform to NASA’s Media Usage Guidelines (See https://www.nasa.gov/multimedia/guidelines/index.html). If you have any questions about logo use, please contact the NASA Space Apps Global Organizing Team at [email protected].

Your Involvement in the NASA Space Apps Challenge: You may represent yourself as a “NASA International Space Apps Challenge Local Lead of X” (Where X is your approved city) on social media, LinkedIn, your resume, etc. (again, without use of the NASA Insignia or other NASA identifiers as noted above). You understand that as a Local Lead you are NOT a representative of NASA or the 2025 NASA International Space Apps Challenge in any official capacity. As such, you will not negotiate nor broker any agreements (financial, promotional, or otherwise) on behalf of NASA or NASA’s International Space Apps Challenge 2025. You may not list or represent yourself as an employee or agent of NASA or imply that you work for NASA or represent NASA in any way. If you have any questions about terminology you may use, please contact the Space Apps Global Organizing Team at [email protected].

You are expected to run an event that is professional and fair for the participants. You should put in place rules and expectations for your Local Event that encourage such practices and preclude bullying, favoritism, or similar misconduct or atmosphere that is inconsistent with the NASA values of safety, integrity, teamwork, and excellence..

No one under 18 years old may hold the Local Lead title. If you have a parent or legal guardian who would like to support your interest in the NASA Space Apps Challenge: we encourage your parent or legal guardian to complete the Local Lead application. You may work with that individual to support the event.

By participating as a Local Lead, you affirm that you are not affiliated with the People’s Republic of China (PRC), including Hong Kong and Macau, or a PRC-owned company, and you will not participate, collaborate, or coordinate bilaterally with the PRC or any PRC-owned company in relation to your participation in the NASA International Space Apps Challenge. “PRC or PRC-owned Company" means any department, agency, or instrumentality of the government of the People's Republic of China and any governmental subdivision thereof, including Hong Kong and Macau, any company owned by the People's Republic of China, or any company, university, or similar institution incorporated under the laws of the People's Republic of China or governmental subdivision thereof, including Hong Kong and Macau.

Termination: In the event of any violation of the above terms and conditions, in consequence of laws, regulations or policies to which NASA is subject, or for any other reason within NASA’s reasonable discretion, NASA may rescind the offer to act as a Local Lead upon notice, and in such event, You shall no longer be considered a Local Lead in the 2025 NASA Space Apps Challenge. Any such actions could also result in you not being considered for participation in future NASA Space Apps Challenges.